Admin / Account Assistant

• Answer and direct phone calls, taking messages when necessary.
• Regularly monitor CCTV footage from all store locations.
• Ensure all security systems are functioning correctly and report any issues.
• Maintain detailed records of any incidents observed and report them to management.
• Handle staff inquiries, ensuring a high level of customer satisfaction.
• Assist in the preparation of regularly scheduled reports.
• Act as the point of contact for internal and external clients.
• Handle requests, feedback, and queries quickly and professionally.
• Assist with payroll processing and employee record-keeping.
• Utilize Xero accounting software to manage accounts payable and receivable, invoicing, and reconciliation.
• Prepare, examine, and analyze financial statements and reports to ensure accuracy and compliance with laws and regulations.
• Manage accounts payable and receivable, including invoice processing and payment reconciliations.
• Monitor cash flow and budget adherence.
• Reconcile bank statements and resolve discrepancies.
• Provide insights and recommendations to management based on financial data analysis.
• Support strategic planning and decision-making by preparing forecasts and financial models.
• Maintain accurate and up-to-date financial records and documentation.
• Prepare monthly, quarterly, and annual financial reports for management review.
• Work closely with other departments to provide financial insights and resolve any accounting issues.
• Monitor and respond to company emails and other forms of communication.

Requirements:

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint).
• Ability to handle sensitive information with a high degree of confidentiality.
• Strong attention to detail and problem-solving skills.
• Unmarried preferable
• Must have strong knowledge and hands-on experience with Xero accounting software.
• Bachelor’s or Master’s degree in Accounting or ACCA finalist.
• Strong understanding of accounting principles and tax regulations.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Excellent analytical, problem-solving, and communication skills.

Timings: 4am- 1pm

Working days: Monday to Saturday

Saturday Timings: 4am - 8am