Assistant

Introduction

The Aga Khan University Hospital in addition to its five Hospitals creates access through its Outreach Services which include Clinical Laboratories, Outpatient Medical Centres, Pharmacy services, Home Health and other services. Outreach Services are designed to provide primary to secondary healthcare services to patients near their homes and are present in several cities across Pakistan. Outpatient Medical Centres offer a range of specialty clinics including Family Medicine, Internal Medicine, Endocrinology, Dermatology, Gastroenterology, Cardiopulmonary, Orthopedics, Obstetrics and Gynecology, Pediatrics and Physiotherapy, and cater to children, adults, and elderly patients for general health checks or specific disease consultations.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities

Reporting to the Manager OC &OP , Safety and Security, you will be responsible to perform a variety of administrative functions for the Safety & Security Department. This position requires ability to develop relationship with variety of people and project a professional image through in-person and phone interactions. Should be a self-starter and possess ability to work with minimal supervision. Should be reliable and handle multiple work assignments which may be difficult to prioritize.

 

• Assisting in smooth functioning SIRC / OC & OP operations
• Filing the records of employees of the section.
• Assist in hiring process of the employees of the section.
• keeping attendance, leave & overtime record of OC& OP employees
• Assist in budget planning of the section and sub section.
• Maintain assets record and keep track of the condition of the assets.
• Providing shared administrative support to relevant personnel within the divisions as assigned.
• Assisting in preparing purchase requisitions / material stock requisitions and follow up for material ordered / requisitioned
• Assisting in maintaining the departmental training record and preparation of presentations
• Maintain stationery stock for department and issue stationery as and when needed
• Assisting in security clearance and preparing of security passes during high profile events
• Assisting in conducting internal/ external service quality surveys by the department
• performing additional official tasks assigned by Manager OC&OP

Requirements

• Intermediate, graduate will be preferred.
• a minimum of 3-5 years of office work experience preferably Secretarial course .
• Tracking record of mastering new tasks with little or no supervision.
• Should be a team player and work under pressure in challenging situations
• Should be able to maintain integrity /confidentiality of sensitive information
• Proficient in use of computer packages especially MS OFFICE
• Good interpersonal / communication skills for public dealing
  
  Comprehensive employment reference checks will be conducted.

To Apply

Interested candidates should send their detailed CVs by email to [email protected] and mention "Assistant, Safety and Security" in the subject line.

Only shortlisted candidates will be contacted.