Distribution Coordinator

Chartered in 1983, it is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, Aga Khan University (AKU) provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change

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AKU is committed to the principles of impact, quality, relevance, and access. As both a model of academic excellence and an agent of social change, AKU fosters a diverse, inclusive, and respectful environment. As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitmen

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Responsibilit

iesThe incumbent will be responsible f

1. or:
   Plan and co-ordinate with users, on-campus distribution stores, maintenance store and warehouses at secondary hospitals to ensure delivery and replenishment of inventory within allowable time to meet Key Performance Indicators (
2. KPI)Follow-ups regularly Pending Inspection, Discrepancy Items, proper update of maintained delivery, expedite and supervise GRIN processing of Import and Local Receivin
3. g’s.Ensure vendor management at receiving coun
4. ter.To ensure follow policy and procedures of receiving of material as per warehousing best practices and temperature control it
5. ems.Schedule and oversee warehouse team to meet the demands of the fulfilment centre, and manage the flow and quality of work to maximize efficiency and minimize over
6. timeTo ensure effective, safe accurate and timely stock management to include space allocation, stock transfer and dealing with non-confirming & expired produ
7. cts.Receiving, storage, preservation, monitoring, issuance, expiry monitoring and disposal of items stored in warehouse. This is to be done in compliance with department’s policies and procedu
8. res.To ensure proper records such as receiving, issuance, inspection, picking, expiry reports, discrepancy, disposal etc. are maintained at all ti
9. mes.Organising and ensuring accurate and periodic cycle counts and stock takes to report physical variances on quarterly basis. Deploy regular checks to reconcile stock adjustme
10. nts.Overall responsibility for all aspects of the effective supervision, training and development and personal safety standa
11. rds.Maintain close coordination with users / internal customers to ensure desired level of servi
12. ces.To ensure that staff should maintain and follow behaviour of CARR (Communication, Attitude, Response and Respect) in all ti
13. mes.Maintaining documentation and keeping accurate records of warehouse activit
14. ies.Ensure compliance at the time of internal and external audits of ISO and J

CIA.
Require

• mentsMaster’s degree or Pharm D or a minimum of 16 years of educ
• ationProfessional certification in a relevant field will be an added advan
• tage.3 years of relevant experience in supervisory capacity preferably in supply c
• hain.Proficient in the use of Microsoft Office Packages and in particular MS E
• xcel.Proficient in English reading, writing, speaking sk

ills.
Comprehensive employment reference checks will be cond

ucted.