Lead Executive Assistant

About the job

About the Company

Personal Executive Assistant to Global Entrepreneur

About the Role

This is a rare opportunity to become the right hand to a successful entrepreneur who operates a global portfolio spanning retail, real estate, yachts, and private equity. The role requires high intelligence, extreme organisation, and absolute discretion. The entrepreneur leads a globally mobile lifestyle and needs a trusted executor to manage priorities, operations, and personal matters. This is not a standard 9–5 role; it requires flexibility, initiative, and the ability to anticipate needs before being asked.

Responsibilities
 

• Act as the gatekeeper and first line of defence — managing inbound emails, scheduling, WhatsApp, and filtering requests.
• Coordinate global travel logistics: flights, hotels, transfers, restaurants, medical appointments, and testing across multiple time zones.
• Manage property administration: insurance, utilities, repairs, contracts, viewings, and liaising with property managers.
• Support “Plan B” initiatives: second passports, international residencies, and family structuring projects.
• Oversee a mix of business and personal admin (approx. 60% business, 40% personal).
• Discreetly assist with family office operations: gifts, calendars, appointments, household tasks.

Specific Projects (First 6–12 Months)

• Take ownership of property admin.
• Implement an improved task/project management system across the entrepreneur’s businesses and personal operations.

Qualifications

• Top-tier problem solver: anticipates needs, works proactively, and executes without waiting for instruction.
• Highly educated (Bachelor’s minimum; Master’s/PhD a plus) or proven equivalent experience.
• Proven experience managing complex administrative or operational responsibilities.
• Exceptional attention to detail, organisational ability, and accountability.
• Excellent English communication skills (written and verbal).
• Loyal, discreet and capable of handling confidential matters with maturity.
• Comfortable working in a fast-paced, international environment across cultures and time zones.

Working Style & Expectations

• Communication: Prefers short, succinct updates via WhatsApp and voice notes.
• Progress updates: Daily priority check-in and a shared to-do list. Highlight any roadblocks quickly.
• Initiative: 80% initiative, 20% consultation. Use common sense and propose solutions rather than ask repeatedly.
• Frustrations: Slowness, repetition, poor formatting, unclear answers, or waiting for instructions.