Office Admin and Accounting Manager

About the job

About us:

Empiric Technology (Private) Limited is a leading-edge technology company dedicated to delivering innovative digital solutions. We specialize in creating user-centric applications and platforms that empower businesses to succeed. Our team thrives on collaboration, creativity, and solving complex challenges in a dynamic and inclusive environment.

Role overview:

As the Office Admin and Accounting Manager, you will play a key role in managing the company's administrative operations and maintaining accurate, timely accounting records.

You will work closely with internal teams to support coordination, supervise office routines, manage procurement, vendor coordination and ensure proper documentation and compliance in accounting tasks.

This role requires hands-on experience in bookkeeping, documentation, office systems, and administrative coordination.

Key responsibilities: 

• Bookkeeping and invoice management: Supervise and validate daily accounting entries related to sales, purchases, receipts, and payments, while processing vendor invoices, bills, and payment vouchers to ensure accuracy.
• Vendor and Payment Coordination: Coordinate vendor payments, verify invoice accuracy, and manage supplier records.
• Administrative Oversight: Manage day-to-day office activities to ensure smooth operations and effective workflow across departments.
• Staff and Departmental Support: Provide administrative support such as scheduling, meeting coordination, internal documentation, and interdepartmental communication.
• Expense and Petty Cash Management: Track office and operational expenses, manage petty cash transactions.
• Procurement and Supply Management: Handle procurement of office supplies, equipment, and services while maintaining vendor relationships.
• Record and Document Control: Maintain accurate physical and digital filing systems for quick retrieval and secure documentation.
• Meeting and Event Coordination: Organize internal events, team meetings, and training sessions in collaboration with relevant departments.
• Visitor and Communication Handling: Manage front-desk operations, including welcoming guests, coordinating courier services, and routing internal/external communications.
• Administrative Compliance: Ensure adherence to organizational policies, procedures, and standards related to office operations.

Qualifications: 

Educational background: 

• Bachelor's degree in commerce, business administration, or related field.
• A master’s degree is preferred and will be an added advantage.

Certifications (preferred but not mandatory): 

• Microsoft Office Specialist (MOS)
• QuickBooks Certification
• CAP – Certified Administrative Professional
• Office Management & Administration Certification
• Bookkeeping Certification

Technical skills: 

• Microsoft Excel (Advanced)
• Microsoft Word
• Microsoft Outlook
• Google Workspace
• Document Management Systems

Additional tools: 

• Billing & Invoicing Tools (e.g., Zoho Invoice)
• Data Entry Tools

Experience and soft skills:

• Number of Years of Experience: Minimum 2–3 years of experience in a combined accounting and administrative management role.
• Multi tasking: Strong organizational and multitasking skills with attention to detail.
• Problem solving: Demonstrated ability to solve complex task independently.
• Communication skills: Excellent verbal and written communication skills, with the ability to collaborate effectively in a team environment. 
• Adaptability: Willingness to take on diverse projects and quickly adapt to changing requirements.

What we offer:

• Career development: Growth opportunities into senior accounting, operations, or administrative leadership roles.
• Innovative projects: Work on fast-paced global projects that use the latest technologies and have a real impact on clients' businesses. 
• Collaborative environment: A supportive and inclusive work culture that values teamwork, innovation, and continuous improvement.
• Competitive compensation: A competitive salary and benefits package, including health insurance, learning support, and more.
• Global exposure: Opportunities to collaborate with international teams and gain exposure to global markets.

How to apply:

If you are a proactive, detail-oriented professional with a strong background in office administration and accounting, we would love to hear from you!

Please submit your updated resume below (along with an optional cover letter) by applying through the official website (www.empirictech.com) or by emailing [email protected], [email protected] or [email protected], using the subject line: "Application – Office Admin and Accounting Manager.”