Payroll Accountant

Full job description

Job Title: Payroll Accountant
Position Type: Full-Time, Remote
Working Hours: Flexible, aligned with U.S. client time zones

About Pavago:
Pavago seeks a Payroll Accountant to manage payroll operations for client organizations. This role is critical for ensuring employees are paid accurately and on time, taxes are filed correctly, and records are compliant and audit-ready. You will handle the end-to-end payroll lifecycle, integrating payroll data with accounting systems, resolving discrepancies, and delivering high-quality reporting.

Responsibilities:Payroll Processing:
 

• Administer bi-weekly, semi-monthly, or monthly payrolls for 50–500 employees.
• Validate employee time entries, overtime, bonuses, and deductions before each run.
• Process payroll through systems like ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR.

Journal Entries & Reconciliations:
 

• Post payroll transactions into QuickBooks, NetSuite, or Xero.
• Reconcile payroll clearing accounts with bank statements.
• Record benefit deductions and employer contributions accurately.

Tax & Compliance:
 

• Prepare and submit payroll taxes at federal, state, and local levels.
• File quarterly/annual forms (941, W-2, 1099, state equivalents).
• Track changes in labor/tax regulations and adjust processes accordingly.

Benefits Administration:
 

• Reconcile healthcare, retirement, and other benefit contributions with provider invoices.
• Ensure deductions align with employee elections and company policy.

Employee Support:
 

• Respond to payroll inquiries (pay stubs, direct deposit, tax withholding changes) within SLA.
• Assist employees with onboarding payroll setup.

Reporting:
 

• Generate recurring payroll and headcount reports for HR and finance.
• Support audits with detailed payroll documentation.
• Provide variance analysis of payroll vs. budget.

Process Improvement:
 

• Streamline workflows using Excel macros, payroll integrations, or APIs.
• Document payroll SOPs for consistency and compliance.

What Makes You a Perfect Fit:
 

• Precision with numbers and attention to detail.
• Discretion in handling confidential data.
• Ability to troubleshoot discrepancies under tight deadlines.
• Proactive in ensuring compliance across multiple states or entities.

Required Experience & Skills (Minimum):
 

• 2+ years payroll processing experience.
• Hands-on use of at least one payroll system (ADP, Paychex, Q