Admin Assistant

The Admin Assistant facilitates the efficient operation of the admin department by performing a variety of clerical and administrative tasks. They are responsible for running and coordinating the day-to-day administrative duties of an organization. This essential role provides support to management and/or the office team. This position reports to the Center Manager.

Duties and Responsibilities:

• Supervision and monitoring of janitorial staff for smooth operations in the designated centre.
• Ensure cleanliness and hygiene of the designated centre.
• Inventory management to make sure that all the required inventory is available when needed.
• Execution of maintenance to ensure that there are no issues with any appliances or furniture beforehand.
• Coordinate with both external and internal vendors to ensure adequate levels of necessary supplies at all times.
• Ensure that the Meeting rooms are set up as per the requirements of the clients.
• Assistance in organizing events in The Hive.
• Daily inspection of their designated centres for any maintenance or replacements of office supplies.
• Assistance of the admin officer with grocery or any other procurement.
• Deal with any admin related problem (Electricity, water and etc.) that may occur in their designated centers.
• Ensuring office supplies are maintained, including checking inventory.
• Occasional traveling off-site for vendor dealing or procurement.

Requirements:

• At least 1-year experience working in the Administration Department.
• Basic understanding of clerical operations of an office.
• Ability to multi-task
• Experience managing janitorial staff.

Job Type: Full-time

Work Location: In person

Application Deadline: 25/03/2025