Deputy Manager - Admin

About the job

Job Profile

Title Deputy Manager –Administration

Nature of Vacancy - Permanent - Full-time

Location (city): Karachi Travel within Pakistan may be required periodically.

Job Summary:

Network of Organizations Working with People with Disabilities (NOWPDP), is a non-governmental organization which works to promote an inclusive society through holistic and sustainable endeavors in the areas of education and economic empowerment.

NOWPDP is seeking an individual to assist with its Administration function. The incumbent will be required to assist in all administrative systems that support the programmatic and operational work of the organisation. While the job is based in Karachi, the incumbent will be required to travel to project sites across the country and stay overnight in other cities. The incumbent will also be required to assist with other aspects of the department/organization, if and when required.

Job Responsibilities:

Administration

 Assist in implementation of systems and procedures to maintain administrative and legal records of the organisation’s work, for legal compliance.

 Ensure office infrastructure is up to standard and compliant with accessibility standards

 Liaising with vendors for procurement and service delivery along with ensuring vendor management processes

 Look after fleet management and transportation for employees and beneficiaries

 Manage travel and accommodation bookings where employees require traveling within Pakistan

 Provide support to all staff through mobility, office resourcing, and effective back office

 Implementing all administrative procedures at the facility

 Ensuring smooth administrative functioning of all NOWPDP’s office i.e. the head office and district offices  Ensure the smooth functioning of the facility, through provision and procurement of required stationery, furniture and other items, as required.

 Research and procure capital items as required by staff and projects.

 Ensure the effective storage and retrieval of documentation and records in the office.

 Handling of petty cash.

 Event Facilitation and Logistics for all of NOWPDP’s projects across Pakistan

 Overseeing all support staff Financial Management

 Assist in preparation of periodic financial reporting materials for NOWPDP’s management and donors

 Assist in implementation of budgets across core operations and projects.

 Implement financial systems to support and streamline reporting requirements. Coordination

 Ensure timely completion of deliverables set by the management, providing weekly updates to department head

 Coordinate, document and ensure the recurrence of relevant internal meetings Perform all other duties that fall under the scope and responsibility of a Deputy Manager.

This includes all other tasks assigned by Manager – Administration and Finance

NOTE: Job Responsibilities may change on the discretion of the director/direct supervisor, in which case this Job description will be revised.

Required Skills and Qualifications:

Qualification and Experience:

 Bachelors degree with a major business management or supply chain or accounts & finance (preferred).  3 - 5 years of work experience in social development sector preferred

 Experience in administrative management, procurement and vendor management preferably in the non-profit sector.

 Familiarity and comfort with IT systems, including experience in various management softwares Skills:

 Excellent management skills

 Excellent communication, writing and interpersonal skills.

 Proficiency in MS Office

 Ability to multitask and work under stress to meet deadlines.

NOWPDP is an equal opportunity employer and encourages persons with all disabilities, women and members of minority groups to apply for the position. The final candidate will be selected on a merit basis. Please send CVs to jobs@nowpdp.org with job title in subject line.