Event & Travel Coordinator

We’re looking for a highly organized and detail-oriented Events & Travel Coordinator to support TalentPop’s global team. In this role, you’ll lead the planning and execution of both internal and external events while managing travel logistics and ensuring seamless experiences for our team and partners.

If you enjoy bringing people together, managing multiple moving parts, and creating memorable experiences, this role is for you.

What You’ll Do

 

• Lead planning and execution of company events including sales dinners, conferences, team gatherings, off-sites, and retreats
• Research and secure venues and manage reservations
• Coordinate vendors including catering, AV, entertainment, décor, and production partners
• Create event timelines, run-of-show documents, and execution checklists
• Ensure consistent brand experience across all events
• Coordinate flights, accommodations, and travel logistics for team members
• Ensure cost efficiency and alignment with company travel policies
• Manage event budgets, track expenses, and negotiate vendor contracts
• Maintain and improve event planning systems and processes (Google Sheets, Notion)
• Partner with internal teams and external stakeholders for events and activations
• Serve as the main point of contact for event-related inquiries
• Provide regular updates to stakeholders
• Identify ways to enhance attendee experience and engagement
• Stay updated on trends in event planning and experiential marketing
  
   

What We’re Looking For

 

• Strong communication and collaboration skills
• Experience managing vendors, budgets, and multiple projects
• Highly organized with strong attention to detail
• Ability to work independently in a remote environment
• Professional, reliable, and able to handle confidential information
  
   

Requirements

 

• At least 1 year of experience in event planning, corporate events, or a related field
• At least 1 year of experience as an Executive Assistant supporting senior leadership
• Experience coordinating travel logistics is a plus
• Strong project management and multitasking skills
• Ability to thrive in a fast-paced environment
  
   

What You’ll Need To Work From Home

 

• Your own computer or laptop (i5 processor or equivalent preferred)
• A reliable internet connection with at least 20 Mbps upload and download speed
  
   

What We Offer

 

• Competitive pay with annual performance-based increases
• Paid time off to support your well-being
• Comprehensive health and dental insurance or a monthly health stipend
• Holiday bonuses to recognize your contributions
• Fully remote work setup with no commute
• Opportunities for career growth and advancement
  
   

If you enjoy creating seamless experiences and want to be part of a growing global team, we’d love to hear from you.

Benefits found in job post

• Dental insurance