Executive Secretary

Location: Karachi

Responsibilities:

Executive Support:

• Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.

Communication Management:

• Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.
• Draft and proofread correspondence, reports, and presentations on behalf of executives.

Document Management:

• Maintain and organize electronic and physical files, ensuring easy retrieval of information.
• Assist in the preparation and distribution of reports, presentations, and other documentation as needed.

Meeting Coordination:

• Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.
• Ensure follow-up on action items and deadlines resulting from executive meetings.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain a high level of confidentiality in all executive matters.

Office Administration:

• Oversee general office operations to ensure efficiency and functionality.
• Order and maintain office supplies and equipment.

Task Prioritization:

• Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.

Qualifications:

• 10+ years of experience as an Executive Secretary or similar role.
• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• Strong organizational and multitasking skills.
• Exceptional communication and interpersonal abilities.
• Proficiency in office software (e.g., Microsoft Office Suite).
• High level of confidentiality and discretion.
• Detail-oriented and capable of maintaining accuracy under pressure.
• Excellent time management and prioritization skills.