Assistant Manager Import & Export Documentation / Customs Clearance

Key Responsibilities: Import & Export Documentation:

• Prepare and verify all necessary shipping documents such as invoices, packing lists, bills of lading, certificates of origin, and shipping instructions.
• Ensure accuracy and compliance of documents as per destination country requirements.
• Liaise with suppliers, buyers, and transporters for timely submission of shipping documents.
• Maintain records and filing systems for all documentation (digital and physical).

Customs Clearance:

• Coordinate with customs brokers and government authorities for import/export clearances.
• Monitor shipment status to ensure prompt clearance at ports and borders.
• Ensure all customs duties, taxes, and levies are calculated and paid on time.
• Stay updated on changes in customs laws, tariffs, and trade agreements.

Coordination and Communication:

• Communicate with freight forwarders, shipping lines, CHA (Customs House Agents), and internal teams for timely movement and release of goods.
• Resolve queries from customs or any other regulatory authority promptly.

Compliance & Reporting:

• Ensure compliance with international trade regulations, including INCOTERMS, DG handling, HS codes, and export control regulations.
• Maintain documentation for internal and external audits.
• Generate reports on shipment status, documentation cycles, and cost optimization.

Qualifications:

• Bachelor’s degree in International Trade, Supply Chain, Business Administration, or related field.
• Minimum 4–6 years of experience in import/export operations and customs clearance.
• Knowledge of EXIM policies, customs regulations, and international shipping practices.
• Proficiency in MS Office, ERP systems, and customs clearance portals (ICEGATE, DGFT portal, etc.).