Clinical Administrator

About the job

Pulmonics Plus is a premier practice specializing in lung and sleep medicine, dedicated to improving respiratory health and sleep quality for diverse patient populations. The organization focuses on delivering comprehensive, patient-centered care using evidence-based treatments and modern diagnostic tools. Team members collaborate closely with clinicians and support staff to ensure coordinated, efficient care across all aspects of the patient experience. Pulmonics Plus values professionalism, compassion, and continuous improvement in both clinical outcomes and operational processes.

We are seeking a highly organized, proactive, and detail-oriented Virtual Administrator to support the daily administrative operations of our U.S.-based specialty medical practice.

This is not a clinical role. We are not looking for someone with a medical background. Instead, we are looking for an exceptional administrator who excels in communication, coordination, auditing, and operational excellence.

If you are someone who enjoys creating structure, identifying issues, ensuring accountability, and keeping operations running smoothly, we would love to hear from you.

Key Responsibilities:

• Manage and coordinate day-to-day virtual administrative operations.
• Conduct routine audits to ensure accuracy, compliance, and adherence to company policies and procedures.
• Monitor administrative workflows and identify areas for improvement.
• Investigate operational discrepancies and recommend corrective actions.
• Coordinate effectively with providers, virtual staff, and department heads.
• Ensure timely completion of administrative tasks and follow up on outstanding action items.
• Prepare reports, maintain documentation, and monitor operational KPIs.
• Assist with onboarding and administrative training of new team members.
• Maintain a high standard of professionalism, organization, and accountability.

What We are looking for:

• Excellent written and verbal English communication skills.
• Exceptional organizational and time management abilities.
• Strong auditing and analytical skills with excellent attention to detail.
• Ability to identify problems, investigate root causes, and recommend solutions.
• Confident in coordinating with multiple departments and managing priorities.
• Self-motivated, proactive, and able to work independently in a remote environment.
• High level of integrity, professionalism, and accountability.
• Proficient in Microsoft Office, Google Workspace, and virtual collaboration tools.

Qualifications:

• 3+ years of experience in administration, operations, office management, quality assurance, auditing, or a similar role.
• Experience managing remote teams or supporting virtual operations is preferred.
• Healthcare experience is an advantage but not required.

Why join us:

• Work remotely with an international team.
• Support a growing U.S.-based healthcare organization.
• Opportunity to contribute to process improvement and operational excellence.
• Collaborative work environment with opportunities for professional growth.

📩 If you're a strong administrator with outstanding communication and auditing skills, we'd love to hear from you!

We are committed to building a diverse workforce and encourage qualified candidates from all backgrounds to apply.

You can also apply at primexbms@gmail.com with subject 'Administrator job application'