Executive Assistant

AL-Musaab is currently seeking an Executive Assistant with 3 to 5 years of experience. Candidates who can support a Canadian Executive remotely, are highly motivated, and have good communication skills in English (both verbal and written) are welcome to apply. Please don't apply if you are weak in communicating in English.

Job Responsibilities:

• Maintain the executive’s agenda and assist in planning appointments, meetings, conference calls, etc.
• Handle and prioritize all outgoing or incoming correspondence with clients (e-mails, meetings, etc).
• Can assist in managing proposals and conferences whenever required
• Plan executive's daily, weekly, monthly, and yearly calendars for efficient time management
• Plan and arrange travel schedules and reservations for conferences and meetings as needed.
• Prioritize daily administrative tasks to ensure that projects are completed on time and
• Complete the Time Sheet according to the expenses and projects.
• Organize project schedules and manage the timelines.
• Follow up to ensure that work gets completed within agreed deadlines.
• Coordinate employee performance reviews with the executive.
• Maintaining files and filing system for easy information retrieval and maintaining confidentiality.

Required Qualification and Skills:

• Bachelor’s degree (preferably in English Literature) with a minimum of 1-2 years of experience of experience in an executive secretarial role.
• Proficiency with computer systems, including experience with office management systems.
• Proficient in the use of MS Office (Excel & Word) and managing Outlook emails, calendar invites, tasks, and memos)
• Excellent verbal and written communication skills.
• Excellent organizational and time-management skills
• Have a proactive and flexible attitude.
• Demonstrated ability to work with frequently changing priorities and handle pressure.
• Ability to handle multiple work assignments with a high degree of initiative.

Job Type: Full-time

Pay: Rs40,000.00 - Rs60,000.00 per month

Application Question(s):

• Proficient in MS Word, Excel, Power Point and knowledge of Power Automate

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 3 years (Required)

Language:

• English (Required)

Work Location: In person