Executive Assistant

This full-time Executive Assistant position offers an opportunity to provide high-level administrative support to a senior executive. The role focuses on managing complex schedules, coordinating travel, and handling communications while ensuring confidentiality. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to communicate effectively with both internal teams and external partners. This on-site role comes with a competitive monthly salary and requires a proactive and professional approach to support executive leadership efficiently.

Key Responsibilities
- Manage the executive’s daily schedule, appointments, and meetings to optimize time and priorities.
- Arrange comprehensive travel plans, including flights, accommodations, transportation, and visa processing.
- Prepare, review, and organize correspondence, reports, and presentations with accuracy and professionalism.
- Maintain strict confidentiality when handling sensitive documents and information.
- Serve as a communication bridge between the executive and various internal and external stakeholders.
- Attend meetings, record detailed minutes, and track follow-up actions to ensure timely completion.
- Monitor and respond to emails and phone calls promptly and appropriately.
- Organize and maintain both digital and physical filing systems for easy access and record-keeping.
- Support decision-making by conducting research and preparing concise briefing materials.
- Assist in planning and coordinating events such as conferences and team activities.

Required Qualifications
- Demonstrated experience as an executive assistant or in a comparable administrative role.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication capabilities.
- Proficiency in calendar management, travel coordination, and handling correspondence.
- Ability to manage confidential information with discretion and professionalism.
- Skilled in preparing reports, presentations, and detailed meeting minutes.
- Familiarity with digital filing systems and standard office software applications.

Preferred Qualifications and Benefits
- Experience in event planning and coordination is a plus.
- Excellent interpersonal skills to engage effectively with diverse stakeholders.
- Competitive monthly salary ranging from Rs110,000 to Rs120,000.
- On-site work environment providing direct support to the executive and team.

This role is well-suited for a detail-oriented professional who thrives in a fast-paced setting and is dedicated to supporting executive leadership with efficiency, discretion, and professionalism.

Job Skills

Organizational SkillsTime-managementWritten and Verbal CommunicationCalendar ManagementTravel LogisticsCorrespondence handlingConfidentialityReport PreparationPresentation PreparationMeeting minutesDigital filing systemsOffice software applicationsEvent PlanningStakeholder liaison

Job Details

Industry:

Business Development

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

First Shift (Day)

Job Location:

Karachi, Pakistan

Gender

No Preference

Age

18 - 65 Years

Minimum Education

Bachelor

Career Level

Entry Level

Maximum Experience

Doesn't Matter

Apply Before:

Nov 07, 2025

Posting Date:

Oct 07, 2025