Executive Secretary

Job Description

The Executive Secretary role at Emirates Talent Solution involves comprehensive administrative support, focusing on managing complex schedules, coordinating domestic and international travel, and organizing meetings using advanced scheduling software. The secretary ensures all aspects of executive communications and calendar activities are handled with precision and confidentiality. This position does not include managing a team but requires a self-driven professional who can multitask and prioritize tasks effectively to assist executives in meeting company goals. Strict adherence to industry-specific experience requirements is mandatory, highlighting the critical need for familiarity with the signage and outdoor media sector's unique workflows and regulatory environment.
Responsibilities
 

• Manage and maintain executives calendars, including scheduling and rescheduling meetings, appointments, and events accurately.
• Coordinate complex travel arrangements, including booking flights, accommodations, and ground transportation to optimize scheduling efficiency.
• Prepare and organize detailed meeting itineraries, agendas, and supporting documents to ensure productive and well-structured meetings.
• Utilize Microsoft Outlook, Google Calendar, and meeting scheduling software to streamline communication and calendar management.
• Handle confidential and sensitive information with discretion, ensuring privacy and compliance with company policies.
• Serve as the primary point of contact between executives and internal or external stakeholders, managing communication professionally.
• Ensure timely follow-up on action items derived from meetings, maintaining constant communication and progress updates.
• Maintain and update CRM systems to support executive decision-making and relationship management.
• Support the preparation of reports, presentations, and official correspondence as required by senior management.
• Coordinate with various departments within the company to ensure seamless workflow and timely completion of projects.
• Perform general office management duties to support executive operational needs, including document management and record keeping.