Document Controller

Job Description

HRSG Outsourcing Pvt Ltd seeks a meticulous and organized Document Controller to manage the company's records and document control procedures efficiently. The ideal candidate will have a minimum of three years of experience in document management, ensuring that all company documents are properly maintained, updated, and accessible as needed. This position does not involve managing a team but requires strong coordination skills to work closely with various departments for collecting and updating records while maintaining the confidentiality and accuracy of all documentation. The Document Controller plays a vital role in organizing and safeguarding official documents, applying document control software and systems to streamline access and retrieval processes. This role demands attention to detail, adherence to company procedures, and the ability to prepare reports and maintain tracking logs as necessary. The candidate must be proficient in Document Management Systems and have experience handling specialized documents such as AutoCAD files, ensuring that all document records are filed correctly and securely in compliance with company policies.
Responsibilities
 

• Maintain and update company records, documents, and files with precision and accuracy.
• Implement and enforce proper filing and document control procedures to ensure consistency across departments.
• Organize documents to facilitate easy access, retrieval, and reference by authorized personnel.
• Coordinate effectively with multiple departments to collect documents and update records as required.
• Ensure the confidentiality and integrity of all company records and documents at all times.
• Utilize document control software to manage and track document versions and status efficiently.
• Maintain detailed tracking logs and prepare reports to provide regular updates on document status and control activities.
• Manage electronic and physical document repositories, including specialized files such as AutoCAD documents.
• Identify opportunities to improve document control procedures and implement best practices to enhance data management.
• Support audits and quality assurance processes by providing accurate and timely documentation.
• Address document control issues promptly and resolve discrepancies related to document storage and retrieval.