Front Desk Officer

Job details

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Job type

Full-time

Location

Karachi

Full job description

Company: Universal Motors
Location: Gulistan-e-Johar, Block 12, Karachi
Working Hours: 1:00 PM – 10:00 PM
Preference: Candidates residing nearby will be preferred.

Job Description:

Universal Motors is looking for a Front Desk Officer with excellent communication skills, a presentable personality, and a professional attitude. The ideal candidate will be responsible for managing the reception area, handling visitors and calls, maintaining office records, and supporting management with day-to-day administrative tasks. The candidate should be confident in dealing with people and capable of receiving and coordinating candidates during interviews.

Key Responsibilities:

• Welcome and professionally assist visitors, staff, candidates, and delivery personnel.
• Monitor and record the entry and exit of visitors, staff, and delivery personnel while maintaining an accurate visitor log.
• Receive and direct candidates arriving for interviews and coordinate with the concerned management or HR representative.
• Answer incoming phone calls, emails, and general inquiries courteously and professionally.
• Maintain accurate records and data related to daily office activities.
• Maintain and update inventory records for groceries, office supplies, stationery, and other consumables.
• Assist management with scheduling, documentation, correspondence, and general administrative tasks.
• Ensure the reception area remains clean, organized, presentable, and welcoming at all times.
• Maintain confidentiality of company and employee information.
• Report any unusual activity, security concerns, or discrepancies to the concerned authority immediately.
• Perform other front-desk and administrative duties as assigned by management.

Requirements:

• Excellent verbal and written communication skills.
• Presentable, confident, and professional personality.
• Good interpersonal and customer-service skills.
• Ability to deal confidently and courteously with visitors and interview candidates.
• Basic computer and office-management skills.
• Good organizational and record-keeping abilities.
• Punctual, responsible, and attentive to detail.
• Previous experience in a front-desk, receptionist, customer service, or administrative role will be preferred.