Receptionist

Agay Barho is seeking a well-presented and professional Receptionist to efficiently manage front desk operations and provide exceptional administrative and logistical support. This role requires handling telephone communications with professionalism, maintaining telephone records, and supporting various coordination tasks within the office environment. The ideal candidate brings strong communication skills, a pleasant and professional demeanor, and the ability to multitask effectively in a dynamic setting. The position does not involve team management but focuses on individual responsibility and contribution to smooth office operations. The Receptionist interacts with visitors, clients, and staff while managing the PABX telephone system and ensuring accurate documentation and follow-up on logistics-related activities. Attention to detail and organizational skills are crucial for this role, as the candidate will be responsible for preparing forms, maintaining records such as telephone bills, and coordinating delivery tasks. Proficiency in basic computer operations and a good command of English in both verbal and written forms are essential to perform daily tasks successfully.
Responsibilities
 

• Operate the PABX telephone system to efficiently manage incoming and outgoing calls with professionalism.
• Answer and direct calls while maintaining accurate and detailed telephone records.
• Maintain and organize monthly telephone bill documentation and related records.
• Prepare miscellaneous claim forms and supporting documentation as required by office procedures.
• Support logistics-related activities including tracking deliveries and coordinating with vendors and drivers.
• Ensure timely receipt and distribution of items to designated departments and confirm delivery via email communication.
• Handle multiple administrative tasks and respond to requests promptly with a high level of coordination.
• Perform general front desk duties such as greeting visitors and providing them with required assistance.
• Maintain a professional appearance and demeanor to represent the company positively at all times.
• Utilize basic computer skills, including MS Office and email handling, to support office operations.
• Follow up consistently with internal and external contacts to ensure smooth workflow and service delivery.
• Adhere to company policies and procedures while completing assigned tasks efficiently and effectively.