Accounts Officer/ Accountant

Job Description Accounts Officer (Clifton School)

Position: Accounts Officer
Department: Accounts & Finance
Reports To: Director / Finance Manager

Job Purpose

The Accounts Officer is responsible for managing the school's financial records, fee collection, budgeting, expense monitoring, payroll processing, and ensuring compliance with financial policies and procedures.

Key Responsibilities Fee Management & Receivables

• Generate and distribute student fee challans.
• Maintain accurate records of fee collections and outstanding dues.
• Follow up on overdue payments and prepare fee recovery reports.
• Reconcile fee collections with bank deposits and receipts.
• Maintain student accounts and fee records.

Financial Management

• Record daily financial transactions accurately.
• Maintain cash books, ledgers, and financial records.
• Process vouchers, receipts, and payment documentation.
• Monitor school income and expenditures.
• Ensure proper filing and safekeeping of financial documents.

Payroll & Staff Payments

• Prepare monthly payroll and salary sheets.
• Process staff salaries, reimbursements, and allowances.
• Maintain employee payroll records and leave deductions.
• Coordinate with HR regarding staff financial matters.

Banking & Compliance

• Prepare bank deposits and perform bank reconciliations.
• Maintain records of all banking transactions.
• Assist in audits and financial reviews.
• Ensure compliance with school financial policies and government regulations.

Budgeting & Reporting

• Assist in preparing annual budgets and financial forecasts.
• Prepare weekly and monthly financial reports.
• Monitor budget utilization and report variances.
• Provide financial data and analysis to management.

Inventory & Asset Management

• Maintain records of school assets and equipment.
• Monitor inventory purchases and expenses.
• Verify supplier invoices and payment requests.
• Assist in procurement-related financial documentation.

Qualifications

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.
• Minimum 2–3 years of accounting experience (school experience preferred).
• Proficiency in accounting software and MS Excel.
• Knowledge of financial reporting and bookkeeping principles.

Required Skills

• Financial Record Keeping
• Fee Management & Recovery
• Budgeting & Cost Control
• Payroll Administration
• Bank Reconciliation
• Data Analysis & Reporting
• Attention to Detail
• Confidentiality & Integrity
• Time Management
• Communication Skills

Key Performance Indicators (KPIs)

• Accuracy of financial records and reports.
• Timely collection of school fees.
• Reduction in outstanding fee dues.
• Timely processing of payroll and payments.
• Accuracy of bank reconciliations.
• Compliance with financial policies and audit requirements.
• Timely submission of monthly financial reports.
• Effective monitoring of budgets and expenses.
• Proper maintenance of financial documentation.
• Support in achieving the school's financial objectives.

Job Type: Full-time

Pay: Rs50,000.00 - Rs70,000.00 per month

Work Location: In person