Admin Officer

Fulcrum Pvt Ltd is seeking a proactive and organized Admin Officer to oversee the daily administrative operations of the organization. This role requires managing a wide array of responsibilities including office administration, housekeeping, building and equipment maintenance, fleet management, and facility management. The Admin Officer ensures that all administrative activities align with company policies and standards, maintaining a safe, secure, and well-functioning work environment. This position reports directly to the COO and involves coordination with regulatory bodies, government institutions, and law enforcement agencies. The Admin Officer must possess strong leadership skills to manage and supervise a small team, mainly focusing on security and administrative personnel. The candidate must be able to implement effective administrative procedures while ensuring compliance with health and safety standards. The role requires excellent planning, organizational, and communication abilities, along with proficiency in office and document management systems. Candidates should have 3 to 5 years of experience in a similar role, preferably within the Food & Beverage, Pharmaceutical, or Packaging industries.
Responsibilities
 

• Supervise daily administrative and security operations ensuring adherence to approved policies and recommend improvements as needed.
• Manage housekeeping services to maintain cleanliness and hygiene standards within the facility.
• Ensure the facility is safe, secure, and well-maintained, complying with environmental health and security regulations.
• Oversee gate control functions and security personnel operations to maintain restricted and authorized access.
• Supervise and coordinate the daily activities of workers and labor staff to optimize workflow and productivity.
• Manage repair and maintenance activities for buildings, equipment, and machinery to minimize downtime.
• Coordinate communication and compliance with regulatory authorities, government bodies, and law enforcement agencies.
• Lead project management efforts related to civil works and liaise with contractors and vendors for timely completion.
• Oversee fleet management to ensure vehicles are maintained, appropriately allocated, and operated safely.
• Implement and monitor health, safety, and compliance standards to ensure workplace safety and legal compliance.
• Maintain documentation and control systems for administrative records to facilitate efficient data retrieval and audit preparedness.
• Utilize IT tools including Excel and electronic data handling systems to support administrative functions and reporting.
• Plan and organize office operations to support overall business objectives and enhance operational efficiency.
• Negotiate with suppliers, contractors, and service providers to achieve favorable terms and cost savings.
• Communicate effectively with stakeholders at all levels to ensure smooth administrative operations and address concerns promptly.
• Manage a team effectively by providing guidance, motivation, and development opportunities.