Executive Assistant

We are seeking a proactive, organized, and tech-savvy Executive Assistant to support the Managing Director. This role involves managing executive operations, coordinating with various teams, and leveraging AI tools to enhance productivity and streamline workflows. The ideal candidate will be a quick learner with a strong interest in AI and automation, capable of handling multiple priorities independently while maintaining a high level of professionalism and confidentiality.

Key Responsibilities
- Manage the Managing Director’s meetings, calendar, priorities, reminders, and follow-ups to ensure smooth daily operations.
- Coordinate with internal teams to track deadlines and facilitate effective communication across departments.
- Prepare reports, presentations, research materials, and other documents as required.
- Translate meetings and discussions into clear, actionable items to drive progress.
- Provide support across hiring, sales, operations, and special projects as needed.
- Handle confidential information with discretion and professionalism.
- Assist in building and improving AI-powered workflows and automations to optimize business processes.

Required Qualifications
- Previous experience as an Executive Assistant, Operations Coordinator, Project Coordinator, or in a similar role is preferred.
- Excellent command of English communication, both written and verbal.
- Strong organizational and problem-solving skills with the ability to prioritize tasks effectively.
- Comfortable working independently and taking ownership of responsibilities.
- A fast learner with a genuine interest in AI and automation technologies.
- Willingness to quickly learn and work with AI tools such as Wispr Flow, NotebookLM, Claude, ChatGPT, Zapier, and AI Agents.

Preferred Qualifications and Benefits
- A Bachelor’s degree is preferred but not mandatory.
- The position is based in Karachi with a hybrid work model depending on business needs.
- Working hours are from 10:00 AM to 7:00 PM.
- This role offers the opportunity to become the Managing Director’s right hand, requiring someone who can take initiative, learn rapidly, and solve problems independently.

Candidates interested in this role are encouraged to apply with their CV and include a brief mention of any AI tools they have experience using.