Senior Admin Officer

The Senior Admin Officer is responsible for overseeing the smooth and efficient management of administrative operations in a Business Process Outsourcing (BPO) environment. This role ensures the effective functioning of the workplace, manages office resources, and supports operational efficiency. The Senior Admin Officer will also play a critical role in maintaining facilities, coordinating with external vendors, and providing general administrative support to the leadership team.

Key Responsibilities:

• Office Administration & Facility Management:
• Manage day-to-day office operations to ensure smooth functioning.
• Oversee office supplies, equipment, and general maintenance of the office environment.
• Liaise with external vendors for maintenance, repairs, and office-related services.
• Ensure compliance with health and safety regulations within the office space.
• Manage facility-related expenses, budget planning, and monitoring.
• Vendor and Contract Management:
• Negotiate contracts and agreements with external vendors for office services, supplies, and utilities.
• Maintain relationships with service providers to ensure quality and cost-effective services.
• Ensure timely renewals of office leases and vendor contracts.
• Support to Operations:
• Assist in the development of administrative policies and procedures to improve efficiency.
• Coordinate with HR, IT, and other departments to ensure seamless support for operational activities.
• Oversee employee attendance, leave management, and ensure the proper functioning of attendance systems.
• Team Management:
• Supervise and manage the performance of junior administrative staff.
• Provide leadership, mentorship, and training to the admin team to enhance their skills and productivity.
• Set clear objectives and ensure timely completion of tasks by the administrative team.
• Event & Travel Management:
• Plan and organize internal events, meetings, and conferences.
• Manage travel arrangements, including bookings for employees and visitors.
• Compliance & Documentation:
• Maintain proper documentation for all administrative activities and contracts.
• Ensure adherence to corporate policies and local government regulations.
• Oversee administrative audits and compliance checks as necessary.
• Budget & Expense Management:
• Manage the administrative budget effectively.
• Track office expenses and ensure cost-effective operations.
• Generate periodic reports on office expenses, budgeting, and vendor performance.

Salary up to : 100k