Admin & Data Assistant – College Counseling Department, DHA Campus

About the job

Cedar College

Cedar College is an A Level institution founded by educators seeking an alternative to traditional, results-only teaching approaches. The college integrates the CAIE curriculum with technology, extracurricular activities, and liberal arts to create a holistic learning environment. Its curriculum is designed with top global undergraduate institutions in mind, aiming to develop confident, articulate, and well-rounded students. Cedar students are encouraged to internalize learning, think beyond the standard syllabus, and explore their talents and interests. The college aspires to be a model for progressive education across Pakistan.

We're hiring an Admin & Data Assistant to support our College Counseling Department. The role's main focus is data handling, maintaining and organizing student records and transcripts, letters, reports, etc. across Excel, Numbers, and Google Sheets. Additionally, the role will assist the Head of Department with scheduling and admin needs.

Key Responsibilities

• Maintain and manage complex data records using Excel, Numbers, and Google Sheets, including formulas and data consolidation
• Track applications, offers, acceptances, and outcomes, and prepare reports and summaries for counselors and leadership
• Prepare and issue student transcripts, predicted grades, and other academic documentation
• Manage document attestation and verification, coordinating between students and relevant departments
• Draft and organize documentation in Google Docs
• Support the Head of Department with scheduling, calendar management, and day-to-day admin tasks
• Coordinate counseling events such as college fairs and information sessions along with the counselors
• Serve as a point of contact for students and parents, handling email and phone queries with professionalism
• Handle departmental logistics and administrative operations
• Ensure accuracy, consistency, and confidentiality across all student records

Requirements

• Bachelor's degree required
• Advanced working knowledge of Excel/Numbers (formulas, data organization) and Google Sheets, Google Docs and Google Drive
• Strong analytical skills, with the ability to interpret student data and counseling outcomes
• Experience working with databases or systems used to track student progress and applications
• Proficiency with Google Docs and general office productivity software
• Strong attention to detail and accuracy in data entry
• Excellent communication skills, with strong email and phone etiquette
• Comfortable and confident handling student and parent interactions
• Strong organizational skills and ability to manage multiple tasks and deadlines
• Understanding of school/college administrative processes and the broader education ecosystem