Admin Executive

Job Purpose

The Admin Executive will be responsible for managing day-to-day administrative activities, statutory contributions, vendor bill processing, office maintenance, and employee/staff queries to ensure smooth and efficient office operations.

Key Responsibilities

• Proficient in MS Office, including MS Word, MS Excel, and MS Outlook.
• Manage and process EOBI contributions, including preparation and submission of E-Challans and maintaining proper records.
• Manage and process SESSI contributions, including preparation and submission of E-Challans and maintaining statutory records.
• Manage and process PESSI contributions, including preparation and submission of E-Challans and maintaining proper documentation.
• Coordinate with the Finance Department for vendor bill processing, verification, and submission of required supporting documents.
• Maintain records of vendor bills, payments, and administrative expenses.
• Manage and maintain the office Preventive Maintenance Schedule, including coordination with vendors/service providers for timely maintenance.
• Handle day-to-day staff queries and administrative issues and coordinate with the relevant departments for resolution.
• Maintain proper administrative records, files, documents, and correspondence.
• Coordinate with internal departments and external vendors for administrative requirements.
• Monitor office supplies, stationery, and other administrative requirements.
• Ensure timely completion of routine administrative tasks and follow-up with concerned departments.
• Assist management in preparing administrative reports and other documentation as required.
• Ensure compliance with company policies and administrative procedures.

Required Qualifications & Skills

• Bachelor’s degree in Business Administration, HR, Commerce, or a related field.
• Minimum 2–4 years of relevant experience in Administration/HR/Admin Operations.
• Strong knowledge of EOBI, SESSI, and PESSI contribution processes and E-Challan generation.
• Proficient in MS Office, particularly MS Excel and MS Word.
• Good knowledge of vendor bill processing and coordination with Finance.
• Strong administrative and record-management skills.
• Good communication, coordination, and follow-up skills.
• Ability to handle staff queries professionally and efficiently.

Key Competencies

• Administrative Management
• EOBI / SESSI / PESSI Compliance
• Vendor Coordination
• Office Maintenance Management
• MS Office Proficiency
• Record Keeping & Documentation
• Problem Solving
• Communication & Coordination
• Time Management

Pay: Rs50,000.00 - Rs60,000.00 per month

Ability to commute/relocate:

• Karachi: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Current Salary
• Do you have Prepared EOBI & SESSI Challan ?
• do you have knowledge of Minimum Wages ?
• Please let us know about EOBI last date of Submission of E-Challan ?
• Please let us know about SESSI last date of Submission of E-Challan ?
• Do you know how to put Vlookup Formula in Excel Sheets ?

Anwser: _______

Education:

• Bachelor's (Required)

Work Location: In person