Manager Travel & Administration

About the job

Position Overview:

One of our clients in Aviation Sector is looking for professionals for the position of Manager Travel & Administration. The incumbent is responsible for overseeing end-to-end corporate travel logistics, protocol, and administrative operations. This includes managing flight bookings, hotel accommodations, visa processing, regulatory liaison (including CAA / PCA coordination), and maintaining strict control over vendor billing and administrative documentation.

Key Responsibilities:

1. Travel & Logistics Management:

• Oversee end-to-end flight reservations, itinerary planning, hotel accommodations, and ground transportation for domestic and international flight crew.
• Manage visa application processes, ensuring compliance with international visa requirements, passport validity, and necessary documentation.
• Establish and maintain excellent relations with travel agencies, airlines, and hotel partners to negotiate competitive corporate rates and service agreements.
• Handle emergency travel changes, cancellations, and rebooking requirements promptly.

2. Regulatory & Authority Liaison:

• Serve as the key administrative focal point for coordination with the Pakistan Civil Aviation Authority (PCAA / PCA) and other relevant regulatory bodies.
• Facilitate protocol permissions, official clearances, pass issuance, and regulatory compliance for corporate operations and executive travel.
• Stay updated on regulatory guidelines, travel advisories, and aviation administration mandates.

3. Administrative & Billing Management:

• Maintain meticulous records of all corporate travel expenses, vendor invoices, and billing statements.
• Reconcile travel and administrative invoices with Finance to ensure accurate, timely processing and ledger maintenance.
• Oversee office administrative tasks, including vendor management, office supplies procurement, and facility upkeep.
• Develop and implement standardized Travel & Administrative SOPs to enhance operational efficiency.

Required Qualifications & Key Competencies:

• Education: Bachelor’s or Master’s degree in Business Administration, Public Administration, or a related field.
• Experience: 6–8 years of experience in corporate travel, administrative management, and regulatory liaison (aviation/corporate sector preferred).

Key Competencies:

• In-depth knowledge of global visa processes, corporate ticketing systems, and hotel booking workflows.
• Direct experience liaising with government or regulatory authorities (e.g., CAA / PCA).
• Strong financial acumen for invoice reconciliation and budget monitoring.
• Good communication, negotiation, and vendor management skills.
• Proficiency in MS Office (Excel, Word) and HR/Admin software systems.