Assistant Manager - Administration

Job details

Pay

Rs 100,000 - Rs 120,000 a month

Job type

Full-time

 

Location

Karachi

 

Full job description

Position Overview
We are currently seeking an experienced and responsible Assistant Manager – Administration to support the smooth running of office, facility, vendor, and administrative operations. The ideal candidate should have a Bachelor’s degree and a minimum of 10 years of relevant administrative experience, preferably in a manufacturing, FMCG, food & beverage, retail, or multi-location business environment.

The role requires strong supervision skills, discipline, follow-up ability, vendor handling, documentation control, and the ability to ensure that daily administrative matters are handled efficiently and professionally.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth workplace operations.
• Supervise admin staff, drivers, security, housekeeping, maintenance, and support teams.
• Oversee office maintenance, repairs, cleanliness, utilities, and general facility management.
• Coordinate with vendors, contractors, service providers, landlords, and maintenance teams.
• Manage company assets, furniture, fixtures, equipment, keys, access cards, and office supplies.
• Ensure proper record keeping of administrative expenses, vendor bills, agreements, and service records.
• Support procurement of office supplies, stationery, pantry items, maintenance material, and admin-related services.
• Monitor security arrangements, visitor management, staff movement, and workplace discipline.
• Coordinate vehicle maintenance, fuel records, driver schedules, and transport requirements where applicable.
• Assist in implementation of company policies related to administration, safety, housekeeping, and workplace conduct.
• Ensure timely payment and tracking of utilities, rent, maintenance charges, and service contracts.
• Support events, meetings, staff arrangements, travel bookings, accommodation, and logistics when required.
• Conduct regular inspections of office, warehouse, showroom, or facility areas to ensure standards are maintained.
• Maintain strong follow-up on pending administrative issues and report progress to senior management.
• Handle urgent admin matters calmly and ensure practical solutions are implemented on time.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Commerce, Management, or a related field.
• Minimum 10 years of experience in administration, office management, facilities, or general operations.
• Experience in manufacturing, FMCG, food & beverage, retail, distribution, or multi-site operations will be preferred.
• Strong vendor management, negotiation, supervision, and follow-up skills.
• Good knowledge of office maintenance, utilities, contracts, security, housekeeping, and asset management.
• Ability to manage staff firmly but professionally.
• Strong documentation, reporting, and coordination skills.
• Good communication skills in English and Urdu.
• Proficiency in MS Office, email communication, and basic administrative reporting.

Required Skills

• Strong administrative control
• Vendor and contractor management
• Facility and maintenance supervision
• Staff supervision and discipline
• Asset and inventory control
• Problem-solving and follow-up
• Documentation and record keeping
• Professional communication
• Ability to work under pressure

Personal Attributes

• Responsible, disciplined, and reliable
• Practical and solution-oriented
• Strong sense of ownership
• Detail-oriented with good follow-up
• Able to handle people and pressure professionally
• Honest, organized, and committed to workplace standards

Pay: Rs100,000.00 - Rs120,000.00 per month

Work Location: In person