Manager - Procurement & Administration

Job Summary

Manager – Procurement & Administration

Location: Froebel’s International School – DHA Phase 8, Karachi

Position Title: Manager – Procurement & AdministrationReporting To: Head of Campus / CEO / Head Office (as applicable)

Position Summary

Froebel’s International School, DHA Phase 8, Karachi, is seeking a dynamic and experienced Manager – Procurement & Administration to oversee procurement, supply chain, and administrative operations of the campus. The role requires a proactive professional with strong market knowledge, vendor management expertise, and experience in construction materials, facility management, and institutional administration. The incumbent will serve as the focal person for all non-academic operations, ensuring efficient coordination with Head Office, effective resource utilization, and smooth day-to-day campus functioning.

Key Responsibilities

Procurement & Supply Chain Management

• Manage end-to-end procurement process including sourcing, vendor selection, negotiations, and purchase orders
• Maintain strong market intelligence for competitive pricing and quality sourcing
• Procure construction, maintenance, educational, and operational materials
• Ensure timely availability of supplies and inventory management
• Develop and maintain approved vendor database and supplier relationships
• Monitor procurement budgets and cost optimization initiatives

Administration & Campus Operations

• Oversee all administrative functions of the campus (non-academic operations)
• Supervise administrative and support staff including security, housekeeping, and maintenance teams
• Ensure smooth daily campus operations and service delivery
• Implement administrative policies and operational procedures

Facilities & Maintenance Management

• Oversee building maintenance, infrastructure, and utilities management
• Coordinate repair and maintenance activities
• Ensure campus safety, cleanliness, and operational readiness
• Monitor contractor performance for maintenance and development works

Vendor & Stakeholder Management

• Manage vendor contracts and service level agreements
• Coordinate with contractors, suppliers, and service providers
• Liaise with Head Office for procurement approvals and operational coordination
• Handle stakeholder coordination including parents, service providers, and external agencies

Coordination & Compliance

• Coordinate with academic leadership to support operational needs
• Ensure compliance with institutional policies and operational standards
• Maintain documentation and operational records
• Support campus events, admissions operations, and institutional activities

Required Skills

Qualification & Experience

• Bachelor’s or Master’s Degree in Business Administration, Supply Chain, or related field
• 8–12 years of relevant experience in procurement, supply chain, and administration
• Experience in education sector or service industry preferred
• Gender & Age Preference: Male, 35–45 Years
• ​Strong knowledge of construction materials and facility management preferred
• Strong procurement and negotiation skills
• Excellent market knowledge and vendor management expertise
• Leadership and team supervision abilities
• Strong administrative and operational management skills
• Excellent communication and coordination skills
• Budgeting and cost control experience
• Problem-solving and decision-making abilities
• Ability to manage multiple priorities and deadlines

This is an Immediate position and candidates currently based in Karachi will be preferred.