Project Coordinator

General Description (Job Summary)

We are seeking a motivated and detail-oriented Project Coordinator to join our dynamic team. This role involves supporting the planning, execution, and delivery of projects, ensuring they are completed on time, within scope, and meet quality standards. The ideal candidate will assist in coordinating with stakeholders, managing and controlling project tasks, and contributing to process improvements.

Job Purpose

To support successful execution of projects by ensuring that all activities are planned and well-organized, tasks are completed on time, and resources are effectively managed.

Key Duties and Responsibilities

Assist in defining project objectives, scope, and deliverables.
Develop and maintain project schedules, timelines, and documentation.
Coordinate communication between stakeholders, technical teams, and vendors.
Monitor project progress, identify potential risks, and escalate issues as needed.
Work with the project manager to develop strategies for mitigating risks.
Help resolve conflicts among team members or between the project team and clients.
Prepare project related reports/documents, presentations, and project updates for management.
Manage smaller tasks or sub-projects independently under supervision.
Help organize and facilitate project meetings, including taking and distributing meeting minutes.
Distribute project updates, reports, and important information to all stakeholders.
Support resource allocation, budgeting, and procurement processes.
Provide administrative support to the project manager and team.
Maintain project management tools (e.g., Microsoft Project, Jira, Trello) and track tasks.
Additional responsibility as assigned by the competent authority and prescribed in organizational policy.

Experience

1+ years of experience as a Project Coordinator or in a similar role within a technical environment.

Education

Bachelor’s degree in Computer Science, Business Administration, or any related field.

Certifications

Project Management Professional (Preferred)
CAPM (Preferred)

Knowledge Requirements

Capacity to manage high stress situations.
Ability to multi-task and manage various project elements simultaneously.
Ability to work collaboratively in cross-functional teams.
Familiarize with project related job functions.
Excellent verbal and written communication skills.

Technical Competencies (Software Requirements)

MS Office.
MS Project.
Jira.
Trello.
Other Project Management Software.