Administrative Services Manager

The Area Manager is responsible for overseeing the smooth operation of 40 to 60 schools within a specific region. Working closely with regional HR for recruitment and the Accounts team for financial oversight, the Area Manager ensures that all schools maintain high standards in both academic and operational areas. The role is supported by the Administrative Services Manager (ASM), who manages inventory, fleet logistics, repairs and maintenance, community engagement, and coordination with local civil departments such as administration, revenue, and police.

Key Responsibilities

Culture and Leadership:
Promote and embody the organization’s values consistently across all levels, including team members, school staff, and students. Encourage a culture centered on growth mindset and collaboration to drive continuous improvement.

Inventory Management:
Maintain organized inventory stores by categorizing, labeling, and shelving items for easy access. Conduct regular audits to avoid overstocking or shortages, accurately forecast demand, and ensure timely distribution of materials to schools.

Fleet and Logistics Management:
Recruit, onboard, and train drivers to adhere to safety and transportation policies. Oversee route planning, fuel consumption, and billing for school vans, ensuring close monitoring of fuel usage. Manage accident reporting and documentation promptly. Assess vehicle requirements, coordinate repairs and maintenance with vendors, maintain expense records, and supervise vehicle disposal processes. Plan and budget logistics for organizational visits and events, including support for programs such as school awards and summer camps.

Repair and Maintenance:
Perform annual assessments of all schools to identify repair needs using the Maintenance Quality Index (MQI). Prepare cost estimates and budgets for minor repairs in collaboration with Engineering ACMs. Select and supervise vendors to ensure quality standards, manage payment processing, and maintain accurate financial records. Coordinate with the Engineering Department for major repair projects.

Network Expansion:
Identify potential new school sites through research and referrals. Conduct site surveys and coordinate visits with the Regional Manager. Maintain digital records of land surveys and assist in finalizing sites by preparing necessary documentation for approvals. Manage land acquisition paperwork in compliance with donor and government regulations. Support engineering surveys, soil testing, liaise with contractors, and monitor construction progress.

Relationship Management:
Coordinate donor visits and provide timely reports to senior management. Build and maintain strong relationships with local communities to foster trust, support student admissions, and improve attendance rates. Address community concerns with empathy and support local development initiatives. Engage with government officials to secure support for school safety, resources, and raise awareness about the organization’s work.

Required Qualifications

- Bachelor’s or Master’s degree.
- Minimum of 12 years of relevant experience.
- Retired Lieutenant Colonel or equivalent rank from the Air Force or Navy.
- Strong analytical and organizational skills.
- Technical expertise in vehicle repair and maintenance.
- Proficiency in land surveying techniques.
- Excellent communication, problem-solving, and crisis management skills.
- Proven ability in networking and vendor management.

Preferred Qualifications and Benefits

This is a full-time, in-person role requiring flexibility to travel as needed. Candidates should be prepared to discuss current and expected salary during the recruitment process. The position offers a meaningful opportunity to contribute to educational development by managing multiple schools and fostering strong community partnerships, supported by a dedicated team environment.