Executive Assistant To Director

We are looking for a highly organized and proactive professional to provide comprehensive administrative support to the Managing Director. This role involves efficiently managing the calendar, handling communications, and coordinating travel arrangements. The successful candidate will be skilled at juggling multiple administrative tasks, working collaboratively with various teams and clients, and maintaining strict confidentiality. This is a full-time, in-person position requiring excellent communication skills and strong proficiency in Microsoft Office applications, especially Outlook and Teams.

Key Responsibilities:
- Manage the Managing Director’s calendar by scheduling meetings, handling emails, and ensuring timely follow-ups.
- Organize and maintain email folders in Outlook, including managing rules, flags, and categories to optimize communication flow.
- Oversee visa processing, travel bookings, and related documentation to support smooth business travel.
- Coordinate meetings and tasks using Microsoft Teams, Planner, and To-Do applications.
- Utilize Jibble or similar tools for attendance and time management purposes.
- Prepare professional correspondence such as letters, emails, reports, and presentations as required.
- Liaise effectively with internal teams and external clients to ensure seamless communication and project coordination.
- Maintain confidential files and office records with a high level of discretion.

Required Qualifications:
- Strong communication and organizational skills with the ability to manage multiple priorities efficiently.
- Proficiency in Microsoft Office suite, particularly Outlook and Teams, including the ability to create folders, manage emails, and coordinate tasks.
- Knowledge of visa processing procedures and documentation requirements.
- Familiarity with Jibble or comparable time management software.

Preferred Qualifications and Benefits:
- Experience supporting senior leadership in a fast-paced office environment.
- Demonstrated reliability and commitment to working in person.

During the application process, candidates will be asked to demonstrate their ability to create folders in Outlook, explain visa processing steps, and self-assess their proficiency in Microsoft Teams on a scale from 1 to 10. This position offers a valuable opportunity to contribute to executive-level operations within a dynamic and growing organization.