Project Manager / Admin (Construction)

About the job

The role will focus on project coordination, subcontractor follow-ups, documentation, and administrative support so the client can focus on estimating and business development.

Key Responsibilities

• Project mobilization after contract award
• Sending award notices to subcontractors
• Collecting Certificates of Insurance (COI)
• Preparing project schedules and tracking deadlines
• Handling RFIs, submittals, and documentation
• Coordinating with subcontractors and the superintendent
• Managing billing documentation and tracking invoices
• Data entry and maintaining project logs
• Assisting with bid invitations and bid leveling
• Reviewing plans and identifying trades involved
• Following up with subcontractors for job walks and bids
• Maintaining organized project files (Google Drive / Procore / Bluebeam etc.)

Required Skills

• Experience in the U.S. construction industry preferred
• Understanding of project management workflow
• Familiar with RFIs, submittals, schedules, and mobilization
• Ability to read construction drawings (preferred)
• Good English communication
• Familiar with tools like:
• Bluebeam
• Procore
• Excel / Google Sheets
• Email / Slack / Zoom

Candidate Profile

• Proactive and organized
• Detail-oriented
• Able to handle multiple tasks
• Good with follow-ups and coordination
• Comfortable wearing multiple hats.