Secretary

Job Description

Seabird Group of Companies is seeking a dedicated and highly organized Secretary to support the CEO in managing daily affairs and corporate engagements. This role requires exceptional skills in calendar management, communication, and time management to ensure seamless coordination of the CEO's extensive responsibilities. The ideal candidate must be proficient in Microsoft Office, adept at multitasking, and capable of maintaining confidentiality while scheduling appointments and managing priorities with precision. The Secretary will act as the primary point of contact for all communications directed towards the CEO, handling inquiries with professionalism and discretion. This position requires at least half a year of relevant experience, excellent spoken English skills, and the flexibility to travel as needed. The successful candidate will benefit from a competitive salary, access to company-sponsored global travel, exclusive transportation, paid vacation, and opportunities for career growth within the multinational conglomerate.this position is only open for women or differently abled candidates.

Responsibilities
 

• Manage the CEOs daily calendar, scheduling and coordinating meetings, appointments, and travel arrangements efficiently.
• Serve as the first line of communication, screening and directing calls, emails, and visitors to the CEO appropriately.
• Organize and maintain confidential files, documents, and correspondence to ensure information is accessible and secure.
• Prepare and edit written communications, reports, and presentations to support the CEOs business activities.
• Coordinate logistics for business events, meetings, and conferences, ensuring all arrangements meet company standards.
• Handle requests and inquiries from internal and external stakeholders with professionalism and timely responsiveness.
• Manage time and priorities effectively to support the CEOs dynamic and varied schedule, adapting quickly to changing needs.
• Maintain confidentiality of sensitive information and exercise sound judgment in all interactions on behalf of the CEO.
• Facilitate seamless travel arrangements, including itinerary planning, bookings, and related documentation for business and personal trips.
• Provide administrative support by processing expense reports, managing correspondence, and assisting with project follow-ups.
• Ensure all daily organizational tasks are completed promptly to support the operational efficiency of the CEOs office.
• Maintain a thorough understanding of company policies, procedures, and the strategic objectives of Seabird Group of Companies to better anticipate the CEOs requirements.
• Collaborate with other departments as necessary to coordinate information flow and ensure aligned execution of tasks.
• Proactively identify opportunities to improve office procedures and enhance the CEOs workflow and effectiveness.
• Participate in professional training and development activities to continuously improve skills and knowledge relevant to the role.