Executive Assistant

About the job
Company Description

TUV Austria Bureau of Inspection & Certification (Pvt.) Ltd. is a leading Certification and Inspection Company with its origin and International HQ in Vienna, Austria. The company offers independent 3rd party Registration/Certification services against various International ISO standards and provides technical inspection services to industries such as Oil & Gas, construction, and power. TUV Austria Bureau Of Inspection & Certification (Pvt.) Ltd. is a market leader in Pakistan with over 1500 clients, emphasizing quality, HSE, and ethical practices.

Role Description

This is a full-time on-site role for an Executive Assistant to the Business Unit Head located in Karachi. The Executive Assistant will provide executive support, manage expense reports, facilitate communication, and assist with administrative tasks on a daily basis.

Job Overview:

We are looking for a proactive and highly organized Management Coordinator to support our Business Unit Head while also coordinating with the broader management team. This role combines executive assistance with operational and administrative coordination, ensuring seamless communication and effective task execution across departments.

Key Responsibilities:

Act as the primary point of contact and support for the Business Unit Head.
Manage calendars, appointments, travel arrangements, and meeting schedules.
Assist in preparing reports, presentations, and internal communications.
Coordinate interdepartmental activities and follow-ups on key tasks.
Organize and record minutes of meetings, ensuring timely follow-ups.
Monitor project timelines and assist in tracking performance KPIs.
Support internal management functions and decision-making processes.
Maintain confidentiality of sensitive business information.
Liaise with external stakeholders as directed by the Business Unit Head or senior management.
Help organize company events, management reviews, and official gatherings.

Requirements:

Bachelor’s degree in Business Administration or a related field.
Minimum 2 years of experience in executive support, coordination, or administrative roles.
Strong written and verbal communication skills.
Excellent organizational, multitasking, and time-management abilities.
Proficient in MS Office (Word, Excel, PowerPoint).
Ability to handle sensitive information with discretion.
Positive attitude, strong interpersonal skills, and a proactive mindset.