Admin & Accounts Assistant

PROJECT DESCRIPTION

The Global Fund to fight AIDS, TB and Malaria (GF) is providing grants to Pakistan since 2011 for prevention of HIV. The current grant is being implemented by United Nations Development Program (UNDP) and Nai Zindagi Trust (NZT) as Principal Recipients (PR). The PRs are responsible to implement various objectives of the overall Grant.

The overall goal is to reduce the number of new HIV infections and increase uptake of HIV preventive and treatment services with a high impact HIV response to improve the health and quality of life of people living with and affected by HIV in Pakistan. The objective of Global Fund HIV grant is to increase the prevention services for PWID and other key populations.

NZT is implementing HIV prevention services for PWID and spouses of HIV+ PWID through 45 CoPC + sites and ART Adherence Units across Pakistan providing coverage to 62 districts.

Nai Zindagi has a zero-tolerance policy towards Sexual Exploitation, Abuse, and Harassment (SEAH). All employees, partners, and representatives are expected to uphold the highest standards of ethical conduct. Recruitment is subject to thorough background and reference checks, and any form of misconduct may lead to disqualification, termination, and legal action. By applying, candidates commit to adhering to the organizations PSEAH policies.

Qualification/ Experience Required

• BA/B.Com/Bachelors Minimum 2-3 years of post-qualification experience. Preferably in the development sector.

Responsibilities

SPECIFIC ACTIVITIES

1. Responsible for the Supervision and implementation of all programmatic components as required under the Global Fund Grant.
2. Responsible for the financial management of the project related activities at CoPC site
3. Responsible for the management of all project related procurement and supplies management of consumables in close coordination with the concern manager.

1. Keep a regular check on the stocks of materials issued to Outreach Workers (ORWs) for effective controls
2. Maintain petty cash and ensure that all the items are purchased on compatible market prices
3. Maintain daily expense sheet for the project site
4. Develop monthly work plans and reports of the project activities for the submission to PR office.
5. To ensure data entry of ORW, SMZ, FORW, HTC & PMD sheets including follow up HTC form (Form C) on a daily basis in NZ-MIS.
6. Ensure that stock related data is computerized regularly, in addition to the maintenance of physical stock registers
7. Maintain log books and vehicle maintenance and repair records
8. Ensure that project vehicles are being used only for the project purposes and not being misused by the drivers and ORWs
9. Ensure maintenance of staff related documentation including attendance register, leave record etc.
10. Properly record minutes of meetings held at the CoPC+ site.
11. Ensure proper filing of all monitoring data and address the grievance of clients to improve the services.