Onboarding & Talent Operations Associate

About the job

Join Us as an Onboarding Associate (Remote, Global Role)

Who We Are

Volga Partners is a U.S.-based company at the forefront of Artificial Intelligence and Machine Learning, proudly supporting some of the world’s leading technology giants and multinational corporations.

Beyond AI, we deliver IT services, business process outsourcing, advanced professional solutions, and crowd-sourced talent across both established and emerging markets. We are a diverse, global team — and we’re growing.

The Role

We’re seeking a highly organized, positive, proactive, and assertive Onboarding Associate to keep our global hiring engine running smoothly.

This is not a passive support role. You’ll be the one ensuring that recruiters stay on top of candidate communication, onboarding tasks are completed without delay, and nothing falls through the cracks.

If you thrive in fast-paced, cross-time-zone environments, and you’re the type of person who isn’t afraid to push for results, this role is made for you.

What You’ll Do

• Drive accountability — ensure recruiters follow up with candidates on time and keep the pipeline moving across U.S. and international projects.
• Own the onboarding process — track progress from documentation to system setup, making sure deadlines are met.
• Be the follow-up expert — escalate delays or missed actions to management when needed.
• Keep everyone aligned — maintain trackers and dashboards across multiple hiring regions.
• Bridge the teams — liaise between recruitment, operations, and onboarding to ensure smooth communication.
• Support compliance — verify that all documentation meets internal and regional standards.
• Help candidates feel welcome — assist with onboarding communications (emails, messages, sessions).
• Adapt and grow — thrive in an environment where learning curves are expected, steadily improving with experience and feedback.
• Support recruitment — assist with resume screening, booking interview links, and other hiring logistics as needed.
• Pitch in where needed — take on additional HR and recruitment tasks as assigned, staying flexible and proactive.
• Stay organized — manage changing priorities while maintaining accuracy, attention to detail, and timely communication.

Who You Are

• Structured & process-driven — you love systems, details, and follow-through.
• Confident communicator — you can be assertive while staying professional.
• Globally minded — you’re comfortable working with U.S. teams and international markets.
• Independent & resourceful — you thrive in remote work and take ownership.
• Organized multitasker — juggling tasks across time zones doesn’t scare you.

Qualifications

• 1+ year experience in recruitment coordination, onboarding, HR operations, or similar.
• Excellent English (written & verbal).
• Proficient with Excel and basic project/task tools (e.g., Monday.com, Outlook, MS Teams, LinkedIn).
• Strong organizational skills and attention to detail.
• Reliable computer and high-speed internet.

Other Details

• Position: Full-time, remote (1099 independent contractor)
• Hours: Up to 40-50 hours/week

Schedule Options (PST time zone):

• 7:00 AM – 4:00 PM PST
• 5:00 PM – 1:00 AM PST
• Compensation: $5 - $6 USD/hour
• Start Date: Immediate

🌐 Applicants outside the U.S. are welcome — you’ll need to meet local independent contractor/tax requirements. (For most, this means completin