Purchase Officer

The Purchase Officer is a key member of the Supply Chain and Procurement team based in Karachi, Pakistan. Reporting directly to the Senior Commercial Manager, this full-time role is responsible for sourcing, negotiating, and procuring materials, equipment, and services essential for both trading and manufacturing operations. The position ensures the timely availability of quality materials at competitive prices while maintaining strong vendor relationships. The Purchase Officer supports the organization’s cost-efficiency goals and production requirements by coordinating closely with multiple departments.

Key Responsibilities
Identify, evaluate, and select reliable suppliers for raw materials, finished goods, consumables, and services. Source materials based on production demands, market availability, and quality standards. Request and compare quotations (RFQs), analyze pricing, quality, and delivery terms, and recommend the best options. Negotiate pricing, payment terms, delivery schedules, and contract conditions with suppliers. Prepare, issue, and track Purchase Orders (POs), ensuring accuracy in quantities, specifications, and delivery timelines. Monitor order confirmations and follow up proactively to avoid delays. Develop and maintain strong relationships with both local and international suppliers. Regularly evaluate supplier performance regarding delivery, quality, and service. Maintain and update an approved supplier database. Coordinate with inventory, store, and production teams to maintain optimal stock levels. Identify and implement cost-saving initiatives without compromising quality. Support demand forecasting aligned with planned manufacturing and trading cycles. Ensure all procurement activities comply with company policies and ISO/QA standards where applicable. Maintain purchasing records, contracts, supplier agreements, and documentation for audit purposes. Ensure compliance with import/export documentation for international purchases when applicable. Collaborate with Production, Warehouse, Accounts, and Sales departments to facilitate procurement planning. Track procurement KPIs such as lead time, cost reduction, and supplier performance, preparing regular reports. Escalate critical supply issues to management promptly.

Required Qualifications
Bachelor’s degree in Supply Chain Management, Business Administration, Commerce, or a related field. Two to five years of purchasing or procurement experience, preferably within trading and manufacturing industries. Strong knowledge of raw materials, production inputs, and trading items. Proficiency in ERP systems such as SAP, Oracle, Odoo, and MS Office applications.

Skills and Competencies
Strong negotiation and vendor sourcing abilities. Solid understanding of supply chain and inventory management. Familiarity with procurement cycles and contract/cost analysis. Knowledge of quality standards and compliance requirements. Excellent communication, analytical, and decision-making skills. High attention to detail and effective time management. Ability to collaborate well within cross-functional teams.

Key Performance Indicators (KPIs)
Achievement of cost savings. Timely issuance of Purchase Orders and on-time material delivery. Supplier performance ratings. Minimization of stock-out incidents. Compliance with procurement processes.

This role requires on-site presence in Karachi and involves close coordination with multiple departments to ensure seamless procurement operations. During the application process, candidates will be asked about their age, current salary, and expected salary.