Assistant to CEO

. The successful candidate plays a crucial role in managing the CEO's calendar, coordinating travel arrangements, preparing meetings, and handling executive communication with professionalism and discretion. This role requires strong organizational skills, the ability to multitask efficiently, and a high level of integrity to manage sensitive information. The Assistant to CEO works independently to ensure smooth day-to-day operations and supports the CEO in optimizing time management and communication strategies. The ideal candidate has a master’s degree in Business Administration, Management, or a related field, with 3 to 5 years of experience in executive assistance or senior personal assistant roles. Proficiency in Microsoft Excel, including pivot tables, lookup functions, and dashboards, is essential to analyze and manage data efficiently. The role also demands excellent written and verbal English skills, experience using AI tools such as ChatGPT for business purposes, and the ability to organize priorities and follow up meticulously without team management responsibilities.

Responsibilities

CEO Support & Calendar Management
• Manage CEO’s schedule, meetings, travel, and priorities 
• Prepare meeting briefs, summaries, and follow-up trackers 
• Filter calls and correspondence 
• Ensure timely follow-up on commitments 

Business & Administrative Management 
• Draft professional emails and correspondence 
• Coordinate with internal teams and external stakeholders 
• Track deliverables across departments 
• Prepare presentations and reports 

Microsoft Excel & Reporting 
• Create and manage dashboards 
• Maintain financial trackers and project sheets 
• Perform data analysis and generate summaries 
• Organize MIS reporting 
AI & Productivity Tools 
• Use ChatGPT effectively for drafting, structuring, summarizing, and 
research 
• Automate repetitive tasks using AI where applicable 
• Improve workflow efficiency using digital tools 

Confidential & Strategic Work 
• Handle sensitive documents 
• Maintain discretion in business and personal matters 
• Assist in research for investments, projects, and negotiations 

Required Skills & Qualifications 
• Master’s degree in Business Administration, Management, or a related field 
(preferred). 
• Minimum 3–5 years experience as Executive Assistant / Senior PA 
• Strong proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, 
dashboards) 
• Excellent written and spoken English 
• Experience using ChatGPT or AI tools for business purposes 
• Strong organizational and follow-up skills 
• Ability to multitask and prioritize 
• High discretion and integrity