HR and Admin Executive

Job Description

Office Automation Services is seeking a dedicated HR and Admin Executive to join our team. This role focuses on supporting the full spectrum of human resource and administrative functions. The ideal candidate has at least two years of experience in HR operations or payroll processing. They will oversee important aspects such as employee attendance and leave records, payroll management, recruitment support, and office administration. This position requires strong organizational skills, attention to detail, and proficiency in MS Excel and HR documentation. The role does not involve managing a team but requires close collaboration with different departments to ensure smooth HR operations. The HR and Admin Executive will play a key role in maintaining accurate employee records, coordinating recruitment activities, and managing employee payroll processes. Additionally, this role includes responsibility for statutory compliance such as EOBI registration and contribution reporting. The successful candidate will contribute to creating an efficient and well-structured HR environment that supports the company's operational needs and strategic goals. A bachelors degree in Human Resources, Business Administration, or a related field is preferred to align with the requirements of this position.
Responsibilities
 

• Maintain accurate employee attendance and leave records on a daily basis.
• Prepare and submit monthly attendance reports to facilitate payroll processing.
• Provide payroll data inputs and respond to employee payroll-related inquiries promptly.
• Manage and update employee files and HR records ensuring confidentiality and compliance.
• Coordinate and maintain EOBI registration and monthly contribution reports as required by law.
• Support recruitment activities including CV screening, scheduling interviews, and candidate communication.
• Ensure smooth office administration operations by managing relevant documentation and records.
• Utilize MS Excel to generate reports and maintain HR databases effectively.
• Assist in the development and implementation of HR policies and procedures in line with company standards.
• Collaborate with various departments to support HR initiatives and administrative tasks.
• Maintain compliance with labor laws and internal HR policies while handling HR-related processes.
• Track employee leave balances and support the leave approval process.
• Support onboarding processes by preparing new hire documentation and coordinating orientation activities.
• Manage employee queries concerning attendance, payroll, and related HR matters professionally.
• Contribute to improving HR workflows and recommend enhancements to administrative procedures.
• Ensure timely and precise recordkeeping to assist in audits and HR reporting requirement