Personal Secretary

Job Description

Lakhani Builders seeks an experienced Personal Secretary to provide comprehensive administrative and organizational support to senior leadership. This role requires a detail-oriented professional who excels in managing busy calendars, coordinating meetings, and handling confidential communications with utmost discretion. The ideal candidate demonstrates strong multitasking skills and the ability to operate efficiently in a fast-paced, high-pressure environment. Maintaining professionalism and effective communication in English and Urdu is essential to successfully liaise with internal teams and external stakeholders. The Personal Secretary assists senior leaders by managing schedules, travel plans, and documentation. They also play a critical role in recording and following up on meeting minutes and action points, ensuring that all engagements and tasks are smoothly executed. Although this role does not involve team management, it demands a proactive approach and meticulous attention to organizational details to support leadership effectively and maintain seamless office operations.
Responsibilities
 

• Manage and maintain senior leadership calendars, organizing and scheduling meetings while resolving any conflicts proactively.
• Coordinate travel arrangements and logistics, ensuring efficient planning and execution of all business trips.
• Prepare agendas, briefing notes, and supporting documents ahead of meetings, site visits, and business engagements.
• Attend meetings with senior leadership to record accurate minutes and track action points for timely follow-up.
• Handle all correspondence professionally, maintaining an appropriate tone and confidentiality in all communications.
• Liaise with internal departments and external stakeholders on behalf of senior leadership to facilitate communication and collaboration.
• Maintain strict confidentiality and discretion when dealing with sensitive information and company matters.
• Provide excellent customer service through effective communication and timely information exchange.
• Manage document preparation and office administrative duties to support daily operational efficiency.
• Utilize Microsoft Office Suite and digital scheduling tools proficiently to enhance productivity and organization.
• Exhibit strong multitasking and time management skills to handle diverse responsibilities in a dynamic environment.